Needed documents to receive a new ID behalf of lost ID

1. Completed application form 01 of department of Individual registration should certify by Grama Niladari.
2. Applicant should be 16 years old.
3. Should paste Rs.13.00 value stamps.
4. Should attach original and certified true copy of birth certificate by Grama Niladari.
5. If applicant is old more than 50 should present a letter certify by GN giving reasons to delay with an oath statement.
6. Need 02 more extra photos other than attached 03 photos in the application.
7. If applicant is more than 50 and no birth certificate should present predicted age certificate or certificate registered as a post dated birth.
8. If applicant is less than 50 and no birth certificate should present vacant result sheet with children’s birth certificates.
9. If needed all documents are completed application form 13 of department of Individual registration should noted and should present to AO/AG for certification.

Needed documents to receive an amended ID

1. Completed application form 08 of department of Individual registration should certify by Grama Niladari.
2. Need 02 more extra photos other than attached 03 photos in the application.
3. Should paste Rs.15.00 value stamps to the application form.
4. Old ID
5. Need birth certificate if old ID is not clear.
6. If applicant is more than 50 and no birth certificate should present vacant result sheet with children’s birth certificates.
7. If applicant is less than 50 and no birth certificate should present predicted age certificate or certificate registered as a post dated birth.
8. If using name after marriage need marriage certificate.
9. If needed all documents are completed application form 8 and 13 of department of Individual registration should noted and should present to AO/AG and AAG for certification.

Receiving a public fund (Asthma, Wheezing,Heart diseases , Fit etc)

• Requesting letter
• Model form signed by applicant (SS/M/A 01).
• GN report (SS/M/A 02).
• Medical certificate if suffering from any disease.
• Approval of Social Services Officer.
• Approval of AG/AAG.
• Noted in the list.
• Approval of Social Services Director.
• If approved including to paying list if there are funds.
• If no funds available receiving from department of social services.
• Issuing written card if AG has signed.

New Business Registration

We have to go to the Head Office of Business Registration Department (Western Province Business Name Registration Department) to register a new business in our division.

Issuing pensioner railway warrants

Procedure of the service

      1. Confirming the pensioner and his rights to get the warrant.

      2. Get signed the general 276 form

      3.Approval of the Executive officer

      4.writing the warrant

      5.Get the signature of the Executive officer

      6.File the application

      7.Get the signature in the 2nd copy of the General 275 and issue the 1st copy.

Renewal of excise permits

Procedure of the service

      1.Accept the owners requesting letter

     2.Accept the turnover tax certificate

     3.Accept the clearance letter of inland revenue commissioner

     4.Accept the clearance letter of assistant excise commissioner

     5.Accept the clearance certificate of excise Director General

Renewal of mortgage goods license

Procedure of the service

1. Check the Application
2. Submit for the approval
3. Charge the license fee
4. Issue the license

 Responsibility of the client

•  Submit the requesting letter
• Submit the Grama Niladhari report
• Submit the Police report
• Submit the insurance certificate
• Submit the Affidavit

Permissions for cutting Jack/bread fruit/palmyra tree

Procedure of the service :

       1. Get the requesting letter and concentrate for the approval of the executive office.

      2.Then keep records and submit an application

      3.Concentrate a Certified copy of the deed/plan with the application to the Grama Niladhari

      4.After checking the mistakes of the completed application concentrate for a field visit (for the recommendation)

      5.Concentrate the relevant application for the approval of the divisional secretary

      6.After having the approval make the permit and keep records and get signed from the head of the division

     7.Concentrate the relevant permit to the Grama Niladhari to sign and submit to client

Responsibility of the client :

• Submit the requesting letter
• Submit the Certified copy of the deed/plan of the land which hope to cut trees.
• If to build a house submit a copy of the house plan
• Submit a medical certificate if the tree is going to cut for a medical purpose.

Animal transportation

Procedure of the service :

1. Get the requesting letter and concentrate for the approval of the executive officer
2. Then keep records and submit an application
3. Submit the completed application to the office with Grama Niladhari or veterinary surgeon's recommendation and the cash payment slip.
4. After checking the mistakes of the completed application Concentrate to the approval of the divisional secretary
5. Concentrate the permit for the signature
6. Get the client's signature in the office copy and give the permit to the client

 Responsibility of the client :

• Submit the requesting letter
• Submit the ownership confirmation certificate
• Submit the medical certificate issued by the government veterinary surgeon of the division.

Timber transportation

Procedure of the service :

       1.Get the requesting letter and concentrate for the approval of the executive officer

      2.Submit an application

      3.Get the recommendation of the Grama Niladhari

      4.After having the approval, concentrate by registered post to get the recommendation of the Forest Officer

      5.Concentrate to the Divisional Secretary to give an order to a field visit

1. implement the Field visit
2. After having the recommendation deliberate to the approval of the Divisional secretary to issue the permit (to approve /not to approve)
3. After the approval charge Rs.172.50 per each permit as permit fees
4. Submit the Well checked permit to the divisional secretary or assistant divisional secretary for the signature
5. Get the signature of the client in the permit.
6. Give two copies of the permit,the original permit and the timber stamp to the relevant Grama Niladhari

 Responsibility of the client:

• Submit the requesting letter.
• Submit the certified copies of the plan and deed
• When the applicant is not the owner of the land, the owner's cash receipt of selling timber to the applicant(this must be signed on a Rs.10/= stamp)
• If the land is a joint land,submit the other joint owners' acceptance letter certified by the Grama Niladhari

Issuing gun license

 Procedure of the service :

       1.Issue an application

      2.Get the Grama Niladhari report

      3.Get the police report

      4.Get the recommendation of the police

      5.Get the Approval of the Divisional Secretary

 Responsibility of the client :

• If to protect the cultivation,submit the deed of the free hold land.
• If for animal husbandry,submit sufficient information about the animal farm.

Sand excavation and transportation permits for non commercial purpose

Procedure of the service :

1. Submit the requesting letter.
2. Present for a field experiment.
3. Get the recommendation of the Divisional Secretary after the field experiment.
4. Issue the permit by charging the permit fee and the Royalty.

Responsibility of the client :

• Submit the requesting letter.
• Submit the recommendation of the Grama Niladhari.
• Submit the environmental report.